The Office of the Registrar is here to help you with transcripts, academic catalogs, policies on student records and transfer credits, and more.
Transcripts may be requested by using WLC's Transcript Request Form, or requests may be made electronically through the National Student Clearinghouse.
DOWNLOAD THE TRANSCRIPT REQUEST FORM
To request transcripts, please mail a Transcript Request Form to the Office of the Registrar or write a letter containing the following information:
Please send your requests to:
Wisconsin Lutheran College
Office of the Registrar
8800 W. Bluemound Road
Milwaukee, WI 53226
Wisconsin Lutheran College has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted online or by mail: National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 300, Herndon, VA 20171
Current students and alumni are encouraged to visit the web page of the Office of the Secretary of State for the State of Wisconsin for complete details regarding Apostille authentication. To request Apostille authentication for your academic transcript and/or diploma proceed through the following steps:
1. Complete the Authentication and Apostille Certificate Order Form from the Wisconsin Secretary of State. Prepare the payment and shipping options as prescribed by the order form.DOWNLOAD ORDER FORM
2. Complete the appropriate form(s) required by your personal needs:
TRANSCRIPT REQUEST FORM
DIPLOMA REPLACEMENT FORM
3. Send the following items to the Office of the Registrar at Wisconsin Lutheran College:
Office of the Registrar
Wisconsin Lutheran College
8800 West Bluemound Road
Milwaukee, WI 53226
4. Once the Office of the Registrar receives all the required documents and fees, it will produce transcripts/diplomas as requested. Wisconsin Lutheran College will process the academic documents per the instructions given by the Wisconsin Secretary of State and will have them notarized. The notarized documents and Authentication and Apostille Certificate Order Form and payment will be sent to the Wisconsin Secretary of State by first-class mail.
Once the Secretary of State completes the Apostille authentication process, the document packet will be sent to the address provided on the Authentication and Apostille Certificate Order Form, and shipped according to the postage paid and delivery option selected.
Current Academic Catalog (2018-2019)
2017-2018 Academic Catalog
2016-2017 Academic Catalog
2015-2016 Academic Catalog
2014-2015 Academic Catalog
AP CLEP IB Policy
Application for Graduation
Diploma Replacement Form
Early College Credit Program Application
Special Admission Application
Transcript Request Form
Young Scholars Application
You will be notified of your Family Education and Privacy Act (FERPA) rights annually by publication in the Student Handbook.
The following are terms necessary for discussing Wisconsin Lutheran's policy on student records:
Student: any person who is attending or has attended Wisconsin Lutheran College.
Educational Records: any record (in handwriting, print, tape, film or other medium) maintained by Wisconsin Lutheran or its agent, which is directly related to a student, except:
1. a personal record kept by a staff member, if it is kept in the personal possession of the person who made the record, and information contained in the record has never been revealed to any other person except his/her temporary substitute;
2. an employment record of an individual whose employment is not contingent on the fact that he/she is a student, provided that the record is used only in relation to the individual's employment;
3. any record maintained by any type of security unit if the record is maintained solely for law enforcement purposes, is revealed only to law enforcement agencies of the same jurisdiction, and the security unit is without access to educational records maintained by the college;
4. records maintained by any health care office or division of Student Life if the records are used only for treatment of a student and made available only to those persons providing the treatment;
5. an alumni record which contains information about a student after he/she is no longer attending Wisconsin Lutheran College, and the record does not relate to the person as a student.
Staff Member: any full time faculty member; any member of the teaching staff; any member of the administrative staff.
College official: a person who is employed by Wisconsin Lutheran College in an administrative, supervisory, academic or research, or support staff position; a person elected to the Board of Regents; a person, such as an attorney or auditor, employed by or under contract with Wisconsin Lutheran College to perform a special task.
Wisconsin Lutheran College designates the following items as directory information: student name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletics teams, dates of attendance, degrees and awards received, most recent previous college attended, and photograph. Wisconsin Lutheran College may disclose any of those items without prior written consent, unless notified in writing within five days of the opening of any given semester or summer session.
Wisconsin Lutheran College will disclose information from your educational records only with your written consent except:
The fee for copies will be $1.00 per page plus postage if mailing is required.
You may, at any time, consult the instructor about the grades you receive for the work you have done. However, when the final grade assigned in a course is contested, then the following course of action must be followed. This action must be initiated no later than the calendar date fixed for the removal of the "I" (incomplete) grades of the semester or summer session in which the grade was assigned.
You may inspect and review your educational records upon request. You should submit to the Registrar a written request which identifies as precisely as possible the record or records you wish to inspect. The Registrar will access the record and notify you. Access must be given in 45 days or less from the receipt of the request.
When a record contains information about more than one student, you may inspect and review only the records which relate to you.
Wisconsin Lutheran College reserves the right to refuse to permit you to inspect the following records:
Wisconsin Lutheran College reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:
Wisconsin Lutheran College maintains a record of all requests for and/or disclosure of information from your educational records. The record indicates the name of the party making the request, any additional party to whom it may be disclosed, and the legitimate interest the party had in requesting or obtaining the information. The record may be reviewed by you or your parents.
The following is a list of the types of records that Wisconsin Lutheran College maintains, their locations, and their custodians.
Admissions records: held in the Office of the Registrar by the Registrar.
Cumulative academic records(current and former students and 5 years after graduation or withdrawal): held in the Office of the Registrar by the Registrar.
Health records: found in the Student Health Center.
Financial records: held in the Business Office by the Vice President of Finance.
Progress records: held in the office of either the Academic Dean or the specific instructor.
Disciplinary records: held by the Dean of Students in the Office of Student Life.
Occasional records(students' educational records not included above, i.e., minutes of faculty committee meetings, copies of correspondence in offices not listed above, etc.): if such records are desired, the appropriate official will collect such records, direct you to their location, or otherwise make them available for inspection and review.
WLC does not sell textbooks on campus, so you need to order your books online before coming to campus. Textbook information is listed with your courses on myWLC (Academics/My Courses). Click on the plus sign (+) next to a course number to see the titles and ISBN.
Use the ISBN to order your textbooks from any online source (such as Amazon, Barnes & Noble, Chegg, or AbeBooks). Remember that the textbook price showing with your course is the list price for new books. You may rent or buy used books unless the professor has specified a need for new books (primarily for workbooks and lab manuals).
If you are unsure of what to order, email your professor from your WLC email account with questions.
Wisconsin Lutheran College evaluates credit in transfer for courses completed at colleges and universities with regional accreditation. Transferability is determined based on evaluation of official college or university transcripts. The decision to accept courses in transfer is based primarily on how individual courses compare in content, academic quality, and level to courses offered at Wisconsin Lutheran College. Catalog course descriptions and syllabi are used to determine appropriate placement and equivalency of transfer courses to Wisconsin Lutheran College. For coursework from institutions outside the United States, students must submit a course-by-course evaluation from World Education Services, Inc. (WES), Educational Credential Evaluators (ECE), or International Education Services (IES).
Courses are accepted for transfer to WLC if they meet the following criteria:
A minimum of 30 credits must be earned in residence at WLC, including at least 15 upper division credits (300 or higher) in the major used to satisfy the degree. A minimum of 60 credits must be earned at WLC to be eligible for Latin honors. Students who earn at least 48 credits at WLC are eligible for academic distinction.
A maximum of 70 semester credits can be transferred from two-year institutions. Although no limit exists on the number of transfer credits from four-year institutions that may be accepted to WLC, not all transfer credits may be applicable to all programs. The number of transfer credits applied to any program depends on the applicability of the specific credits to the degree requirements.
No restrictions are placed on the age of transfer credits as long as they meet the criteria for transferability and are for use as General Education or elective courses; however, regional accreditation must have been held by the granting institution at the time the courses were taken. Certain departments may have time limit requirements on courses used to satisfy the major.
Once enrolled, students are to obtain permission from the Registrar's Office in order to have coursework from another institution accepted in transfer. If credits are to be used in a major/minor, department approval is required. Grade point deficiencies at WLC cannot be made up with transfer course credit.
Repeated courses only count once in total credits earned. If a student repeats a course at WLC which was previously accepted for credit at the time of transfer, the transferred credits will be removed from the student's record.
Wisconsin Lutheran College operates on a semester system. Transfer credits based on a different unit of credit will be converted to semester credits before being transferred.
Wisconsin Lutheran College accepts credit earned through the following examination programs
Transferability is determined from an official test score report. A maximum of 30 credits of credit by examination may be applied toward a bachelor's degree.
Wisconsin Lutheran College accepts credit for armed service education and training according to the recommendations of the American Council on Education (ACE). Transferability is determined from an official military transcript or, for basic training, the student's DD-214. There is a 15 semester credit limit on the number of military credits that may be accepted in transfer to WLC, although not all military credits may be applicable to the GENEDS or specific programs.
The undergraduate program in the School of Adult and Graduate Studies at Wisconsin Lutheran College accepts credit for non-traditional learning transcripted through a regionally accredited college or university or through the American Council on Education (ACE) according to the same guidelines given for traditional coursework. WLC does not accept in transfer credits for any form of learning unless transcripted. A maximum of 30 semester credits of prior learning from all institutions can be applied to a WLC degree from such programs as:
Wisconsin Lutheran College is part of the Milwaukee Area Collegiate Language Consortium (MACLC) with Alverno College, Carroll University, and Mt. Mary University. MACLC is a voluntary higher education association dedicated to promoting and developing the study of world languages in efficient and cost-effective ways. For additional questions, please see the Registrar's Office.
The College of Professional Studies and the College of Liberal Arts and Sciences:
College of Adult and Graduate Studies:
Disclaimer: The policies of this document are subject to change as deemed appropriate by the faculty, administration, or board of regents of Wisconsin Lutheran College. Any such changes may be implemented without prior notice, without obligation, and, unless specified, are effective when made.
After the second week and before the end of the tenth week of the semester, withdrawal from a course will be permitted with the approval of a student's advisor and a college dean. For such courses his or her record will show a W (withdrawal). The W will not be counted in computing his or her grade point average.
Students may be administratively withdrawn from a course (face-to-face, hybrid, or online) at the request of a faculty member due to (1) failure to adhere to the course attendance policy as described in the course syllabus or (2) disruptive classroom behavior. The faculty member will make the request for administrative withdrawal, in writing, to the appropriate college dean. If, upon reviewing the case, the college dean decides that an administrative withdrawal is the appropriate course of action, he/she will inform the student, the faculty member, and the Registrar of that decision.
Students should be aware that administrative withdrawal may have academic, financial, and financial aid implications. Administrative withdrawal will take place after the full refund period, and students that are administratively withdrawn from a course will not be eligible for a tuition refund. Administrative withdrawal from any course automatically voids the four-year graduation guarantee.
A student who voluntarily wishes to withdraw from the college must contact the Dean of Student Success and Retention to discuss procedures. Students are granted an honorable withdrawal from the college provided they have an academic status of good standing and have cleared all obligations (tuition and all other financial obligations) to the college according to the established procedures for withdrawal. Students who honorably withdraw before the end of the semester will be assigned a grade of W for each course in which they are enrolled. Students who voluntarily leave the college before the end of the semester without completing the prescribed withdrawal procedures will be considered as still registered and will receive a grade of F (failing) for each course in which they are enrolled.
Please contact the Office of the Registrar if you need assistance.
Brett Valerio, Registrar, 414.443.8785, email
Eric Ulm, Assistant Registrar/International Student Advisor, 414.443.8817, email