Warriors Back to College Updates

Dear Warriors,

We are thrilled to welcome you back to campus, or if you are transferring to WLC, we look forward to getting to know you better. Every step of the way, we have been working diligently to provide an academically, emotionally, physically, and socially safe environment for you, our faculty and staff, and the greater WLC community. To achieve that goal, you and I (and the rest of the student body, faculty, staff, visitors, third-party vendors, parents/guardians, etc.) must engage in infection prevention and risk mitigation practices and positive health behaviors.

The Academic Cabinet, Operations Committee, and COVID-19 Response Team have updated the spring semester's policies and guidelines. This revised edition of the Back to College Guide was developed to help you purposefully navigate the next several months. Please remember that plans, directions, and other information we share continue to be fluid and tentative, yet we hope these updates will provide you with some clarity and peace as we look at life at WLC this winter and spring. 

As you read through this guide, it is clear that some things will be different from the fall, but our care and love for each other will continue to be the hallmarks of “Warriors Take Care of Warriors.” That's why we will continue to champion our WARRIORSTOGETHER campaign. As the name implies, all of us must work together to stay safe so you can have the academic and student life experiences you are expecting from WLC. 

As president, I promise to keep you informed about life on campus this spring. Further, know that the faculty, staff, and I are working hard to make this a memorable and fulfilling spring term. In return, I thank you for committing to live in accordance with WARRIORSTOGETHER. 

On behalf of Wisconsin Lutheran College's faculty and staff, thank you for choosing WLC as your college!

May God bless and keep you.

Dr. Daniel W. Johnson
President
Wisconsin Lutheran College

SPRING 2021 BACK TO COLLEGE GUIDE

SPRING 2021 ACADEMIC CALENDAR

The schedule for the 2021 spring semester has been modified to best meet both academic and safety goals and is subject to change.

VIEW THE CURRENT ACADEMIC CALENDAR

CLASSES AND INSTRUCTION

WLC has implemented the WarriorFlex model, which allows for teaching and learning to take place in a traditional face-to-face classroom setting or through a fully online distance learning format. Many courses will have live video streaming, which provides students with the choice and flexibility in the face of changing guidelines and student needs.

COMMON FOR ALL CLASSES

• Classrooms have reduced capacities and have been configured to support physical distancing.
• Classes will be taught face-to-face and online. While face-to-face is preferred, the online option provides assurance of academic participation should faculty or students be unable to attend class(es) for an extended period of time.
• Learning outcomes will be consistent, regardless of if a class is taught face-to-face or online.
• Classrooms will be cleaned and sanitized regularly, and cleaning products made available for student and/or faculty use.
• Students must refrain from eating during class.
• Students will be allowed to remove their mask briefly to consume a covered beverage.
• When physical limitations (e.g. wearing a face covering/mask) or medical or mental health reasons affect one's ability to participate in face-to-face classroom instruction:
  • The student may request accommodations through the Office of Student Support Service at 414.443.8797. Note that medical documentation may be requested.
  • The student will leverage the WarriorFlex model to access teaching and continue learning.

VARIANCES AMONG CLASSES

• Some classes will have seating for every student for every scheduled class time. These classes will still have an online option should attendance not be possible due to illness, quarantine, or isolation. These classes may or may not have live video capability.
• Most classes with video participation also will be recorded and available for later viewing.
• Some classes will have staggered attendance expectations. In these cases, a live video stream component will be used.
  • An example of staggered attendance requirements would be a MWF class of 30 students in a room with a capacity of 20 physically distanced desks. A different group of 10 students each day would be required to participate via live video, allowing for those in the class to be face-to-face two of the three days.
• It will be necessary for a few classes to be offered fully online. The WLC Registrar will continue updating published course schedules, available on myWLC.

ACADEMIC EXPERIENCES

• Laboratory experiments and some clinical simulations may necessitate closer proximity than 6 feet to an instructor or other students. In these situations, exceptions to the 6 feet minimum distancing guideline will be permitted if students wear full personal protective equipment (PPE), including face coverings/masks, gloves, and eyewear or face shields for the duration of the exercise.
• Clinical experiences and internships are managed by the hospital or employer hosting the intern. Fulfillment of these experiences is based on their respective COVID-19 mitigation plans and will be considered on a case-by-case basis.
• Clarification of the definition of exposure for individuals who are caring for COVID-19 positive or suspected positive patients in a healthcare setting:
  • During clinical experiences as part of the nursing curriculum, nursing students will not be assigned to COVID-19 positive or suspected positive patients. However, it is understood that both students and faculty work in healthcare settings outside of their roles as student or faculty at WLC, and in the course of their employment duties, they may be assigned to care for a COVID-19 positive or suspected positive patient. If the individual is wearing PPE per healthcare setting guidelines when caring for a COVID-19 positive or suspected positive patient, the individual is not considered to have had an exposure incident. In these specific situations, the individual does not need to follow WLC Health Services quarantine guidelines, but the individual is responsible for self-monitoring for symptom development. If symptoms develop, contact WLC Health Services.

ACADEMIC SUPPORT

FACULTY OFFICE HOURS

• Faculty will continue to provide office hours using a variety of methods, including face-to-face meetings, video conferencing, phone calls, text messages, and emails. 
• Students are encouraged to reach out to faculty for help with coursework, emotional and spiritual support, and collaboration. 

ACADEMIC ADVISING

• All students will continue to make use of academic advising for course selections and changes, for declaring majors and minors, and for planning and succeeding in their academic pathways.
• Visits and appointments with faculty advisors are conducted through a variety of technology-enhanced means.
• Most forms (e.g., Add, Drop, and Withdrawal) are available on myWLC and can be circulated through WLC email upon request.

ADVISING TIPS

• Monitor your progress and review information on myWLC (login) > Students > Advising.
• Regularly check your WLC (@mail.wlc.edu) email for messages from your advisor and the WLC Registrar.
• Make arrangements with your advisor to have regular and timely meetings (at least twice each semester), and don't hesitate to contact your advisor with any questions related to your academic progress.

TIPS FOR ACADEMIC SUCCESS IN WARRIORFLEX LEARNING

• Have an electronic device for your classes (laptop/tablet/smartphone).
• Set up a Zoom account using your WLC student email address (firstname.lastname@mail.wlc.edu).
• Attend class face-to-face whenever possible. Live stream is the next best option.
• Contact Health Services if you do not feel well or have symptoms. Do not attend class in person. Follow the directions provided by Health Services.
• Check your WLC email at least twice daily for college communication as this is still the official form of communication for the WLC campus.
• Purchase textbooks and other materials before the first day of class.
• Identify a quiet, distraction-free place for study and video conferences.
• Set a schedule and stick to it. Estimate how much time will be needed each day to meet deadlines and keep up with reading/study assignments.
• Plan to spend a couple of hours in addition to each lecture session studying the material.
• Be accountable and set weekly goals. Actively participate in all online learning forums.
• Use time management resources, such as a planner or online calendar to keep track of due dates.
• Use available resources.
  • WLC faculty are committed to being accessible. Meet with professors as needed.
  • Tutoring services are available in person.
  • WALI will meet in the Campus Center.
• Openly communicate with academic advisors and coaches.
• Use Skype or Zoom to set up online study groups and invite others from class. 

Students enrolled in the Adult Accelerated Degree Completion or Graduate programs are expected to follow the WLC campus directions and protocols outlined in this Guide and commit to live as WARRIORSTOGETHER. For details, please read the various sections throughout this Guide.

An ADC/AGS student who is a designated close contact or confirmed positive case must contact Jon Flanagan, Executive Director of Human Resources, at jon.flanagan@wlc.edu or 414.443.8826 for additional direction.

SPORT RETURN TO CAMPUS

General Notes

• WLC intends to have all WLC athletic teams engage in outside competition this spring.
• The NCAA has guidelines, and the WLC Athletic Department is committed to following them. Changes to these guidelines may affect testing protocols and how sports are conducted in the spring.
• The Northern Athletics Collegiate Conference is committed to providing a great student-athlete experience in a safe environment and has created conference schedules for the spring. All schedules are subject to change and are updated regularly on the athletics website. 

Athlete-Specific Notes

• Student-athletes are accountable for modeling WARRIORSTOGETHER behaviors.
• Student-athletes may “opt out” of athletic participation in the spring by connecting directly with the head coach.
• All student-athletes will follow COVID-19 testing protocols in accordance with NCAA guidelines. Additional testing may be determined by the WLC administration.
• Student-athletes should expect to receive communication from their respective coach and/or the WLC Athletic Department concerning their return to campus, practice and competition schedules, and other details.

CHAPEL SERVICES

Chapel services will be held in the Recreation Complex (REX) when classes are in session.

• 10 a.m. on Mondays, Wednesdays, and Fridays
• 11 a.m. on Tuesdays and Thursdays

SUNDAY WORSHIP 

• Sunday worship is held weekly at 10:00 a.m. in the Recreation Complex (REX) when classes are in session.

VESPERS

• There will be a Vespers evening prayer service at 9:25 p.m. in the Chapel on Wednesdays. 
  • Students will need to sign-up to attend; the maximum capacity is 75. 

Oftentimes commuter studends have more interactions with off-campus communities than resident students do. The interconnectivity of roles within personal households, work, and as a member of the WLC community must be carefully considered through the lens of WARRIORSTOGETHER.

• Monitor symptom development and report to WLC Health Services.
• WLC campus housing is closed to all guests outside the WLC residential community, including WLC commuters.
• Meeting and study spaces have been identified in the following places: Treffert Commons (located in Generac Hall), Center for Arts and Performance (Atrium area), Recreation Complex (REX), Campus Center, and Warrior Underground.
• Reserve a commuter locker online.
• Add refundable Warrior Dollars to the Warrior OneCard (student ID) at the Automatic Deposit Machine in the Campus Center or in the Business Office.
• Virtual student events will be available during evening hours.
• Store a beach towel, extra blanket, and/or collapsible lawn chair (chair-in-a-bag) in personal vehicles for events and meetings that may be held in a variety of spaces and environments. 
• Keep an extra face covering/mask and hand sanitizer available in vehicle/backpack/locker.
• When using public transportation, consult CDC guidance on preventative strategies.

The faculty and staff, along with Sodexo and Trinity Home Group (THG) - the college's food service and facilities management partners - continue to make modifications to the WLC campus to reduce the risk of COVID-19 spread. You will notice some physical changes to the campus environment and the implementation of new safety protocols. 

MODIFICATIONS TO SHARED SPACES

• Common/shared spaces - like classrooms, student gathering spaces, and meeting rooms - have been configured to support physical distancing. Modifications include reducing the capacities and repositioning and/or removing tables, chairs, furniture, and other fixtures.
• Clear, acrylic dividers have been installed in areas where it is difficult to maintain a 6-foot distance (e.g., Warrior Dining, cashier stations).
• Even with these dividers, individuals are required to wear face coverings/masks unless they are actively eating or drinking.
• Stanchions, signage, and other visual cues will be utilized to help students to keep a 6-foot distance while standing in line at places like Warrior Dining and the Warrior Underground (WU).
• Students will abide by the precautionary strategies identified for shared spaces, including but not limited to Warrior Dining, Student Fitness Center, Sports Performance Center, Time of Grace Center, Warrior Underground, residence hall common spaces (lounges, kitchens, and laundry rooms).
• Some building hours may be changed. Please look for signage on each building.

CLEANING AND SANITIZING

• Water bottle filling stations are available.
• Hand sanitizing stations are positioned throughout campus.
• Most public restrooms are now equipped with automatically dispensing paper towels.
• All communal spaces will be cleaned and sanitized frequently.
• Students will be expected to clean their residences and their belongings regularly.

MOVING ABOUT ON CAMPUS

• Limit elevator usage whenever possible, and follow capacity guidelines posted in each elevator.
• Directional signage has been posted identifying traffic flow to reduce congestion in hallways, entrances and exits to buildings, and certain areas on campus.
• Access to some buildings may be affected. Look for signage regarding building hours.

CHORAL MUSIC

• Private choir auditions will be held from January 31 through February 3, 2021. Final choir rosters will be posted on February 3.
• An adapted approach to choral ensembles will be implemented for the spring semester. Singers will be required to wear masks and observe widely spaced personal distancing in rehearsals and performances. Recording sessions will be scheduled throughout the semester, with the possibility of a culminating live performance in early May.
• Please contact the Director of Choral Activities, Dr. James Nowack, with questions.

BAND AND INSTRUMENTAL ENSEMBLES

• Ensembles will meet for full-group rehearsals while utilizing masks and physical distancing.
• Ensembles will rehearse for 30 minutes, take a break to allow for proper air exchange, then rehearse for an additional 30 minutes.
• All wind instruments (with the exception of flutes) will use a bell cover on their instrument.
• Brass players will supply their own “spit-spots” to collect condensation during rehearsal.

VISUAL ARTS

• Faculty members are embracing technology and using tools to connect with students directly..
• WLC Fine Arts students will learn and be adaptive, sharing their passion for the Fine Arts with old, new, and ever-changing processes.

THEATRE 

• Face-to-face instruction will continue as scheduled, including performance classes.
• The Theatre Department will continue to explore how to safely produce shows onstage (indoors or out) or by video while honoring all federal, state, local, and campus protocols.

• Physical distancing measures and traffic-flow patterns have been identified and are posted in all dining and serving areas.
• Serving stations and menus will be designed to provide quick-service options, allowing guests to get in and out of the area as efficiently as possible.
  • Many self-serve items will become “grab and go.” 
  • Disposable paper goods will be used to enhance accessibility, health, and safety.
  • Food service will not be available in Treffert Commons (due to low volume in fall 2020).
• Residence Life and Sodexo will coordinate meal service and delivery for students in isolation housing on campus.
• Capacity in the serving and dining areas will be monitored. 
  • For additional seating options, students are encouraged to use the Warrior Underground, go outside when weather permits, or take meals back to their residences. 
• Clear, acrylic dividers have been installed in the cafe serving areas, on dining tables, etc. Do not move the dividers or chairs.
• All high-touch areas throughout the retail space, dining, and seating areas will be disinfected regularly throughout the day. 

For WLC students who are quarantined or isolated on campus or are experiencing flu-like symptoms and are unable to obtain their meals in-person, Warrior Dining has meal order forms (fillable PDFs). Instructions are included on each form.

QUARANTINE MEAL ORDER FORM

FLU-FIGHTER KIT ORDER FORM

SPRING 2021 MOVE-IN

• Move-in for the spring 2021 semester will be done via sign-up.
• Move-in will begin at 8 a.m. on Friday, January 29 and continue through Sunday, January 31. You will be given the opportunity to sign up for a date and time. Sign-up links will be emailed to all returning resident students on Monday, January 11 and remain open through January 14.
• Students who are returning to WLC from greater than 300 miles from campus will be given early access to sign up. Links will be shared with these students via email on Friday, January 8.

SPRING 2021 MOVE-OUT

• Spring 2021 housing closes to all students at 12 p.m. on Monday, May 24. Students should watch for more communication from Residence Life in March about summer housing availability and the reservation process.

TRAINING AND EDUCATION

• All staff members within residential communities have been trained on how to handle a suspected case of COVID-19.
• Residential staff have access to contactless thermometers and will promote daily self-health checks.
• Health, wellness, and infection prevention education materials are posted throughout residence facilities and around campus.  

ISOLATION HOUSING

• Resident students are required to isolate off-campus if their permanent residence is within three (3) hours from WLC, and if it is safe to do so.
• Resident students who reside beyond three (3) hours from WLC have the option to isolate at their permanent residence if it is safe to do so.
• Commuter students must isolate at their off-campus residence/home.
• Health Services and Residence Life will work with students to provide necessary housing for those who are unable to safely isolate at their permanent residence or because of other unique, extenuating circumstances.  

PERSONAL PROTECTIVE MEASURES

• Face coverings/masks are required while indoors or in enclosed spaces, even if able to physically distance.
  • Face coverings/masks are not required in assigned residences or in the presence of a roommate(s) or suitemate(s) unless a guest is present.
    • A residence is the student's personal unit (bedroom and bathroom in Stimac and Fischer Halls; apartment in Aspire; campus-owned apartment or house). 
    • Suitemates are the individuals with whom a bathroom is shared (applies to Fischer and Stimac Halls only).
  • Lobbies, lounge areas, and laundry rooms in all residence halls, and communal kitchens in Stimac and Fischer halls are considered public areas, and face coverings/masks are required. 

CLEANING AND DISINFECTING

• Cleaning and sanitation of high-touch surfaces in communal areas will continue. 
• Students should adopt frequent and thorough cleaning practices within their residences.
• Students must regularly launder their face coverings/masks, clothing, towels, and bedding.
• Students must engage in proper hand hygiene and respiratory etiquette.

PHYSICAL DISTANCING AND CAPACITIES IN SHARED SPACES

• Capacities have been determined, and seating has been configured to support physical distancing.  

RESIDENCE HALL VISITORS AND ACCESS 

• WLC campus housing is closed to all guests outside the WLC residential community, including WLC commuters.
• Each residence can host up to two (2) guests total during visitation hours.
  • Guests must be current WLC resident students.
  • All students in the residence must wear a mask when guests are present.
  • Maintain a 6-foot distance from each other. 
  • The two (2) guests invited into a residence must be agreed upon by all roommates (if applicable).
• No overnight guests will be allowed.
• Additional meeting and study spaces have been identified in the following places: Treffert Commons (located in Generac Hall), Center for Arts and Performance (Atrium area), Recreation Complex (REX), Campus Center, and Warrior Underground.

PRACTICE AND STUDY ROOMS

• Practice and Study Rooms in Stimac and Fischer Halls can be reserved through the Office of Events and Conferences during open hours of the residence hall. 
• The classrooms in Stimac and Fischer Halls will close at 5 p.m. to all students who are not residents of that respective hall.
  • Groups/clubs with members who live in a different on-campus residence or are commuter students are asked to find alternate meeting locations.   

MOVING ABOUT IN THE LIBRARY 

• Follow all posted signage regarding identified traffic patterns.
• Allow for physical distancing when entering and exiting classrooms.
• Follow all signage on the lower level, as there is one-way traffic around the floor.
• Stay to the right when going up or down the stairs to maintain physical distancing.

HAND SANITIZER

• Sanitize hands upon entry and before leaving, and after contact with Library staff members at the circulation desk.

EATING AND DRINKING

• Students must refrain from eating in the Library.
• Masks may be removed briefly to consume a covered beverage.

FURNITURE

• Do not move furniture in the Library or Library classrooms as they have been appropriately distanced.
• Tables have been labeled with the maximum capacity allowed. If a larger group wants to study together, classrooms will be open and available for use.

BOOKS

• Please do not reshelve materials used when browsing in the Library. Put them on the cart near the stairs (upper level), or bring them to the circulation desk to be put away. 
• All used items will be set aside and unavailable for 72 hours.

CIRCULATION DESK AND STAFF

• Service counters will be wiped down, and staff will sanitize between each patron to promote the health and safety of patrons and Library employees.

COMPUTERS FOR STUDENT USE

• Shared computers will be available to access programs such as ChemDraw, Maple, SPSS, and more.
• Disinfectant wipes are available near the Library circulation desk so students may wipe down computer keyboards before and after use.

PLAN AHEAD FOR STUDENT INVOLVEMENT 

• Registration may be required due to capacity limitations. Make every effort to attend, or communicate if you are not attending so others may have the opportunity to attend.
• The Student Involvement Calendar is regularly updated and should be reviewed as events, etc. are subject to change.
• Bring a face covering/mask and hand sanitizer.
• Dress for the weather (e.g. winter coats, weather resistant boots, winter hat, gloves/mittens, microfleece, layers, umbrella, etc.).
• Bring an extra blanket and/or collapsible lawn chair (chair-in-a-bag) for events and meetings that may be held in various spaces/environments.

COMMUNICATION

• Student involvement opportunities will occur in a variety of formats. 
  • Check WLC student email accounts daily for updated event and registration information.
  • Follow WLC Student Programming accounts on social media.
  • Monitors will display involvement opportunities, reminders, and other information.

STUDENT EVENT INFORMATION

VIRTUAL EVENTS

• Information about virtual involvement opportunities will be sent through email, posted on Student Programming social media accounts, and listed on myWLC in the Student Announcements section.
• Guest speakers and artists facilitating and participating in any virtual student involvement opportunity must be approved. The approval process begins by filling out the space reservation form.
• Etiquette for attending and participating in virtual events will be provided. 

ON-CAMPUS EVENTS

• Participation in on-campus events hosted at WLC is limited to the WLC community until further notice.
• WARRIORSTOGETHER practices and protocols must be followed at all involvement opportunities.
• Students should self-monitor for COVID-19 symptoms and must not attend if feeling unwell. Students must then communicate with Health Services.
• Planning an on-campus event:
  • The approval process begins by filling out the space reservation form. 
  • Room capacities have been adjusted and must be followed. 
  • Furniture may not be moved.
  • Event times and dates may be adjusted to accommodate multiple sessions to allow for maximum student participation. 
  • Invited guests to campus who are assisting in facilitating any student involvement opportunity must be approved and follow WLC protocols and guidelines.
  • Student leaders must be prepared to present health and safety accommodation plans that will be made for their student- or organization-led event.
  • Planning assistance will be provided by WLC Student Programming.

OFF-CAMPUS EVENTS

• Participation in off-campus events hosted by WLC is limited to current members of the WLC community until further notice.
• WARRIORSTOGETHER practices and protocols must be followed at all involvement opportunities.
• Students should self-monitor for COVID-19 symptoms and must not attend if feeling unwell. Students should then communicate with WLC Health Services. 
• Planning an off-campus event/program: 
  • Any program must be approved in advance by contacting student.programming@wlc.edu.
  • Off-campus organizations partnering with WLC for student events will have qualified health and safety plans in place.
  • Transportation to events will support physical distancing and travel requirements.
  • Participating in off-campus events may require additional safety precautions, as required by the specific outside organizations.
  • Planning assistance will be provided by WLC Student Programming.

INTRAMURALS AND RECREATION PROGRAMS

• Every effort will be made to offer Intramural and Recreation Programs that may include events, sports league play, and one-day tournaments.

EXPECTATIONS

• Out of love for God and love for others, every member of the campus community shall be responsible and accountable for their words and actions and be expected to adhere to the COVID-19 protocols and directives. 

NON-COMPLIANCE

• Failure to comply with WLC's Back-to-College Guide/COVID-19 protocols and directives constitutes a violation of WLC's Code of Conduct and is subject to the Student Conduct System and Sanctioning as articulated in the 2020-2021 WLC Student Handbook.
• Compliance issues/concerns will be processed and addressed through the proper channel/department (e.g. Academics, Conduct Board, Office of Student Life).

OFF-CAMPUS TRAVEL

• To limit the risk of contracting COVID-19 and spreading it, students should refrain from non-essential off-campus travel and gatherings. If it is essential to travel off-campus, adhering to WARRIORSTOGETHER behaviors is crucial. 

INTERNATIONAL TRAVEL

• Anyone who has traveled or will be traveling internationally is expected to quarantine upon their arrival/return to the United States; be sure to comply with current CDC guidance. 
• Resident students who do not have a permanent U.S. address are to contact the Office of Health Services before arriving so arrangements can be made.

REPORTING CONCERNS

Report via email any COVID-19 concern or situation that could endanger a fellow Warrior, the WLC family, or the greater community. The reporting student's identity will be kept confidential.

FACE COVERINGS/MASKS

• All students, faculty, staff, and visitors must wear a face covering/mask indoors or in an enclosed space, even if able to maintain physical distance.
  • NOTE: Regarding campus worship opportunities specifically, pastors or other individuals sharing God's Word in the REX or Chapel may/may not wear a face covering when they are able to physically distance a minimum of 15 feet or more from others.
• Students are expected to bring a personal supply of acceptable face coverings/masks to campus.
• Face coverings/masks that are acceptable (must cover both the nose and mouth) include:
  • Properly fitted, tightly woven, and tightly worn cloth face covering (buff/gaiter or bandana).
  • Disposable mask.
  • Face shield in conjunction with a cloth face covering, buff/gaiter, or disposable mask.
  • N95 or KN95 masks are reserved for healthcare providers and are to be used only when medically necessary.
• Use of a face shield only or any face covering/mask with a one-way valve or mesh is not allowed.
• Face coverings/masks are not required/are optional in these situations:
  • In a private residence or office when guests are not present.
  • Outside and able to maintain physical distance.
• It is acceptable to remove your face covering/mask:
  • When actively eating or drinking in designated spaces.
  • When communicating with someone who is deaf or hard of hearing.
• When physical limitations or medical or mental health reasons preclude the safe wearing of a face covering/mask: 
  • The student may request accommodations through the Office of Student Support Services at 414.443.8797. Note that medical documentation may be requested. 
  • The student will leverage the WarriorFlex model to access teaching and continue learning (see the Classes and Instruction section for details).

PHYSICAL DISTANCING

• COVID-19 spreads through respiratory droplets. Maintain a minimum distance of 6 feet in all directions whenever possible - both indoors and outside.
• Capacity limits have been determined and seating has been configured to support physical distancing in shared spaces.

PERSONAL HYGIENE/CLEANING AND DISINFECTING

• Wash your hands regularly with soap and water for a minimum of 20 seconds or use alcohol-based hand sanitizer.
  • Hand sanitizer can be found in building entryways, and disinfecting wipes and/or disinfecting spray bottles are available in the classrooms.
• Cover coughs and sneezes with elbow or tissue. Then wash hands immediately.
• Regularly clean and sanitize residences and personal belongings.

COVID-19 VACCINATION

• WLC Health Services, in collaboration with our local health department, will provide information regarding the vaccine and distribution when it becomes available. 

SELF-MONITORING

• Conduct daily self-health checks, which includes monitoring temperature and COVID-19 symptom development.
  • To help monitor and track symptoms, consider downloading a COVID-19 self-screener app such as #CampusClear. The CDC symptom checker also offers a free COVID-19 screening tool.
• If symptoms develop, do not attend class, work, or participate in any group activities.
• Students should communicate with Health Services within 24 hours regarding symptom development to determine testing necessity, availability, and/or to receive further medical direction.
• If Health Services is closed, resident students who become symptomatic should contact their respective Resident Assistant (RA).

WHAT SHOULD I DO IF I'M NOT FEELING WELL?

It is critical to conduct daily self-health checks to monitor for COVID-19 symptoms: fever, chills, cough, shortness of breath/difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea.

It is possible that you have been exposed and are experiencing one or more of the above symptoms of COVID-19. If you are off-campus at the time you become sick, do not return to campus. Stay where you are and seek medical evaluation by calling your health care provider or your local health department.

If you are a student and become sick while at your permanent residence, stay home and seek medical advice by contacting your health care provider or your local health department. 

If you are in campus housing, stay in your room and seek medical advice by calling WLC Health Services at 414.443.8630. Do not go to class, work, or other public spaces until you receive advice regarding testing and isolation.

If you are a WLC employee, stay home. Notify your supervisor and seek medical advice by calling your health care provider or your local health department. Do not go to class or your office until you receive advice regarding testing and isolation.

If at any time you are experiencing severe symptoms such as trouble breathing, persistent pain or pressure in the chest, confusion, bluish lips or face, or any other emergency, call 911.

Wisconsin Lutheran College will publish weekly COVID-19 cases and testing results by 5:00 p.m. each Friday when classes are in session.

SARS-CoV-2 / COVID-19 Dashboard 

To provide transparency around the number of COVID-19 cases that affect the WLC campus, the College maintains a COVID-19 dashboard. Data reflects the number of confirmed positive COVID-19 cases reported by students, faculty, and staff. Cases have been reported to WLC Health Services and/or Human Resources as well as local health departments.

Spring Semester 2021 data will be posted when students have returned to campus.

NOTES:

1. Data represent all reported results that WLC is aware of at the time of the posting.
2. Any tests administered after the weekly results are posted will be included in the following week's totals.

TESTING

• Testing will be administered through Health Services for those who develop symptoms or are determined to be a close contact. The sample will be obtained and sent to the college's lab partner, Wisconsin Diagnostic Laboratories (WDL).
  • Testing will be billed to the student's insurance. If/when a situation related to testing and associated costs arises, the student should work directly with Health Services (414.443.8630) to resolve the matter.
• Students can choose to be tested off-campus, and results (positive or negative) of off-campus testing must be communicated to WLC Health Services.
• Fees for tests administered off-campus will be the responsibility of the student.

CONTACT TRACING

• WLC along with public health departments will engage in contact tracing.
• Your test result and protected health information, while not disclosed publicly, will be provided to and used by WLC Health Services, the WI Department of Health Services, and the local health department as needed to better understand and manage the COVID-19 outbreak both on campus and in the community.

CLOSE CONTACT (as defined by WI Dept of Health Services)

• Being within 6 feet of someone for 15 minutes total in a day.
• Having direct physical contact with someone. (e.g. hug, kiss, handshake).
• Having contact with your respiratory secretions. (e.g. coughed/sneezed on, contact with dirty tissue, sharing a drinking glass, food, towels, or other personal item).

HOUSEHOLD

• The person(s) currently living in and sharing common spaces in your housing unit (house, apartment, suite).

TRACKING

• Students who are directed to quarantine and/or isolate will sign a Release of Information specific to COVID-19 so Health Services can coordinate communication, data, and necessary information with the appropriate personnel both on and off campus. 
• Your test result and protected health information, while not disclosed publicly, will be provided to and used by WLC Health Services, the WI Department of Health Services, and the local health department as needed to better understand and manage the COVID-19 outbreak both on campus and in the community. 

SELF-QUARANTINE

• Students must self-quarantine when: 
  • COVID-19 symptoms are identified through self-monitoring.
  • COVID-19 symptoms are identified and/or confirmed by Health Services or another medical professional.
  • A COVID-19 test sample is obtained, and results are pending.
• Students should communicate with:
  • Health Services within 24 hours regarding symptom development, to determine testing necessity, availability, and/or to receive further medical direction.
  • Professors regarding their need to attend virtually due to symptoms/pending test results.
  • Coach(es) and employment supervisors regarding their absence due to symptoms/pending test results.
• Miscellaneous information:
  • Dining: Students are able to access food from Warrior Dining and/or Brewhaus during low density times, and are to return to their residence to eat.
  • Laundry: Students are able to use laundry facilities, and then should return to their residence until the laundry is complete. Students must sanitize surfaces they come into contact with while utilizing laundry facilities.
  • Cleaning/Sanitizing: Students are expected to clean/sanitize common spaces, especially bathrooms and kitchen spaces.
  • Roommate(s): Keep as much distance as possible from your roommate(s). If possible, move to separate sleeping areas. Wear masks in common spaces such as living room and kitchen. 

QUARANTINE

• Students must quarantine if they have been identified as a “close contact” to a person who has been diagnosed with or tested positive for COVID-19. All members of the “household” will need to quarantine due to the sharing of common spaces (ie: bathroom, bedroom, kitchen, etc.)
• Notification and communication expectations:
  • Health Services will notify students if they are identified as a close contact to a COVID-19 case originating within the WLC community.
  • Students must communicate with Health Services if they are notified as having close contact with a COVID-19 positive case.
  • Health Services will establish the quarantine timeline, initiate official WLC communication to necessary faculty/staff, and provide directions to the student regarding the expectations for the duration of their quarantine.
• Quarantine housing:
  • Resident students have the option to remain in their assigned residence or to temporarily move home for the duration of their quarantine.
  • Commuter students must quarantine at their off-campus residence/home for the duration of their quarantine. 
• Miscellaneous information:
  • If unsure about potential close contact to a COVID-19 positive case, contact healthservices@wlc.edu or 414.443.8630 for clarification and/or guidance.
  • Quarantine length will be determined by local health department guidelines.

ISOLATION

• Students must isolate when they are diagnosed or have tested positive for COVID-19.
• Notification and communication expectations:
  • Students who were tested on campus will be notified by Health Services if their results are positive.
  • Students who were tested off campus must communicate with Health Services and provide documentation of their positive test result.
  • Health Services will establish the isolation timeline, initiate official WLC communication to necessary faculty/staff, and provide directions to the student regarding the expectations for the duration of their isolation.
• Isolation housing:
  • Resident students are required to isolate off-campus if their permanent residence is within three (3) hours from WLC, and if it is safe to do so.
  • Resident students who reside beyond three (3) hours from WLC have the option to isolate at their permanent residence if it is safe to do so.
  • Commuter students must isolate at their off-campus residence/home.
  • Health Services and Residence Life will work with students to provide necessary housing for those who are unable to safely isolate at their permanent residence or because of other unique, extenuating circumstances.

RELEASE AND RETURN

FROM SELF QUARANTINE

• A student received a COVID-19 test due to having symptoms and has received a negative COVID-19 test result.
• The student must not be an identified close contact.
• A student received care and/or directives by a medical professional regarding their symptoms and no longer needs to continue to self-quarantine.

FROM QUARANTINE

• A student who has been identified as a close contact and is in quarantine will be able to return to the WLC community when criteria have been met.
• Students are released from quarantine with the approval of Health Services and in collaboration with the local health department.

FROM ISOLATION

• A student who has been diagnosed with or tested positive for COVID-19 and is in isolation will be able to return to the WLC community after criteria have been met.
• Students are released from isolation with the approval of Health Services and in collaboration with the local health department. 

Students with non-urgent concerns should make an appointment for medical or counseling services. Email Health Services or call 414.443.8630. In a medical or mental health emergency, dial 911.

MEDICAL SERVICES

• Students can utilize Health Services for a variety of medical needs.
• Appointments can be made by calling 414.443.8630 or emailing Health Services.
• Before the appointment, students will complete a triage form to assess for COVID-19 symptoms.
• Designated spaces have been identified to separate students who have symptoms of COVID-19 from other students.

MENTAL HEALTH SERVICES

• Christian Family Solutions (CFS) will continue to provide counseling services.
  • Appointments are available on-campus, in a local clinic, or via secure video connection.
  • To make an appointment, email Health Services or text “WLChelp” to 484848. 
  • Students can access a 24/7 crisis line: 1.800.438.1772, option 1.

VULNERABLE POPULATIONS

• Students with chronic health conditions are to provide any recommendations from their health care provider to Health Services, so appropriate risk mitigation strategies can be identified and accommodations/modifications can be determined.
• When physical limitations (e.g. wearing a face covering/mask) or medical or mental health reasons affect one's ability to participate in face-to-face classroom instruction: 
  • The student may request accommodations through the Office of Student Support Services at 414.443.8797. Note that medical documentation may be requested.
  • The student will leverage the WarriorFlex model to access teaching and continue learning.
    
    

FALL 2020 COVID-19 DASHBOARD STATISTICS (PDF)

All 2020 funds have been disbursed. The College has not yet received the 2021 Federal funds.

The federal government's response to the COVID-19 pandemic related to funding for colleges and college students is called the Coronavirus Aid, Relief and Economic Security (CARES) Act, and within it is the Higher Education Emergency Relief Fund.

Wisconsin Lutheran College applied for the emergency grant and has received limited funds to disburse to eligible students to help cover expenses related to the disruption of campus operations due to COVID-19.

Please review the 2020 CARES Act Application for Additional Funding webpage for additional details.

As recipients of Higher Education Emergency Relief Funds (HEERF) of the CARES Act, Wisconsin Lutheran College is required to post the following information:

Wisconsin Lutheran College signed and returned to the Department the Certification and Agreement on April 13, 2020, and has used over 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

As of June 30, 2020, Wisconsin Lutheran College has received and disbursed to students $467,825 from the Department pursuant to the institution's Certification and Agreement [for] Emergency Financial Aid Grants to Student, which is over one half of the total amount allocated for Section 18004(a)(1) of the CARES Act.

Approximately 850 students at Wisconsin Lutheran College were estimated to be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 (as evidenced by filing the Free Application for Federal Student Aid (FAFSA)) and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

As of June 30, 2020, 687 students have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

Wisconsin Lutheran College disbursed financial Emergency Financial Aid Grants to students, up to $1,500, based on the Total Family Contribution (TFC) calculated by the filing of the Free Application for Federal Student Aid (FAFSA). Priority was given to students with a zero TFC, and phased out with increasing TFC. Additional funds of up to $500 were provided to students remaining on campus without access to a meal plan and for displaced work-study students. $435,225 was awarded to 675 students with this method. The College also disbursed an additional $32,600 to students who applied for funds stating they had additional need via an application process.

HEERF QUARTERLY REPORTING PDF

Letter to students who received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act:

May 8, 2020

Dear Student,

We hope this letter finds you well despite this challenging time. You may have heard about the federal government's response to the COVID-19 pandemic related to funding for colleges and college students. It's called the Coronavirus Aid, Relief and Economic Security (CARES) Act, and within it is the Higher Education Emergency Relief Fund. Wisconsin Lutheran College applied for the emergency grant and has received limited funds to disburse to eligible students to help cover expenses related to the disruption of campus operations due to coronavirus.

Through funding by the CARES Act Higher Education Emergency Relief Fund, Wisconsin Lutheran College is providing this check to you. The funds are to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under your cost of attendance, such as food, housing, course materials, technology, health care, and child care). Please note, at this time the taxability of these funds is unknown.

We know everyone has been impacted by this health crisis, and the financial hardship on students and their families may be overwhelming. We are committed to doing everything we can to help you continue your education so you can fulfill your career aspirations and become a strong Christian servant leader

If you do not have added expenses related to the disruption of campus operations due to coronavirus, please void the check and return it to:

Wisconsin Lutheran College Business Office
8800 W. Bluemound Road
Milwaukee, WI 53226

Please visit www.wlc.edu/coronavirus/ for additional information. If you have questions about this emergency grant, please contact Diane Hoehnke at diane.hoehnke@wlc.edu.

Sincerely,
Diane Hoehnke
Assistant Vice President, Finance

Wisconsin Lutheran College has not received additional funds for 2021. Check back later for updates and additional information.