Warriors Back to College Updates

Dear Warriors,

We are so excited to be welcoming you to campus this fall! Every step of the way, we have been working diligently to provide an academically, emotionally, physically, and socially safe environment for you, our faculty and staff, and the greater WLC community. To achieve that goal, you and I (and the rest of the student body, faculty, staff, visitors, third-party vendors, parents/guardians, etc.) must engage in infection prevention and risk mitigation practices and positive health behaviors.

The Academic Cabinet, Operations Committee, COVID-19 Response Team, and Back to College Task Force have finalized many specifics for the fall semester. This Back to College Guide was developed to help you purposefully navigate the next several months. Please remember that plans, directions, and other information we share continue to be fluid and tentative, yet we hope these updates will provide you with some clarity and peace as we look at life at WLC this fall. 

As you read through our Back to College Guide, it is clear that some things will look and feel different on campus, but our care and love for each other will continue to be the hallmarks of “Warriors Take Care of Warriors.” That's why our COVID-19 education and awareness campaign is called WARRIORSTOGETHER. As the name implies, all of us must work together to stay safe so you can have the academic and student life experiences you are expecting from WLC. 

As president, I promise to keep you informed about life on campus this fall. Further, know that the faculty, staff, and I will be working hard to make this a memorable and fulfilling academic year. In return, I thank you for committing to live in accordance with WARRIORSTOGETHER. 

On behalf of the faculty and staff of Wisconsin Lutheran College, thank you for choosing WLC!

May God bless and keep you.

Dr. Daniel W. Johnson
President
Wisconsin Lutheran College

BACK TO COLLEGE GUIDE

FALL 2020 ACADEMIC CALENDAR

The schedule for the fall semester has been modified to best meet both academic and safety goals.

• Monday, August 31: First day of classes.
• Monday, September 7 (Labor Day): Day of classes.
• Thursday, October 15 and Friday, October 16: Days of classes.
• Monday, October 19: One-day Fall Break.
• Wednesday, November 25: Last day of face-to-face classes on campus.
• Monday, November 30-Friday, December 4: Classes taught online.
• Monday, December 7-Friday, December 11: End of semester assessments/exams conducted online.

CLASSES AND INSTRUCTION

WLC will be using a HyFlex model of instruction. The HyFlex model allows for teaching and learning to take place in a traditional face-to-face classroom setting or through a fully online distance learning format. Many courses will have live video streaming. In this way, students are provided choice and flexibility in the face of changing guidelines and student needs.

COMMON FOR ALL CLASSES

• Classrooms have reduced capacities and have been configured to support physical distancing.
• Classes will be taught face-to-face and online. While face-to-face is preferred, the online option provides assurance of academic participation should faculty or students be unable to attend class(es) for an extended period of time.
• Learning outcomes will be consistent, regardless if a class is taught face-to-face or online.
• Classrooms will be cleaned and sanitized regularly, and cleaning products made available for student and/or faculty use.
• Students must refrain from eating during class.
• Students will be allowed to remove their mask briefly to consume a covered beverage.

VARIANCES AMONG CLASSES

• Some classes will have seating for every student for every scheduled class time. These classes will still have an online option should attendance not be possible due to illness or quarantine/isolation. These classes may or may not have live video capability. 
• Most classes with video participation will also be recorded and available for later viewing.
• Some classes will have staggered attendance expectations. In these cases, a live video stream component will be used. An example of staggered attendance requirements would be a MWF class of 30 students in a room with a capacity of 20 physically distanced desks. A different group of 10 students each day would be required to participate via live video, allowing for those in the class to be face-to-face two of the three days.
• It will be necessary for a few classes to be offered fully online. The WLC Registrar will continue updating published course schedules available on myWLC.

ACADEMIC EXPERIENCES

Laboratory experiments and some clinical simulations may necessitate closer proximity than 6 feet to an instructor or other students. In these situations, exceptions to the 6-feet minimum distancing guideline will be permitted if students wear full personal protective equipment (PPE), including facemask, gloves, and eyewear or face shields for the duration of the exercise.

Clinical experiences and internships are managed by the hospital or employer hosting the intern. Fulfillment of these experiences are based on their respective COVID-19 mitigation plans and will be considered on a case-by-case basis.

Clarification of the definition of exposure for individuals who are caring for COVID-19 positive or suspected positive patients in a healthcare setting: During clinical experiences as part of the nursing curriculum, nursing students will not be assigned to COVID-19 positive or suspected positive patients. However, it is understood that both students and faculty work in healthcare settings outside of their roles as student or faculty at WLC, and in the course of their employment duties, they may be assigned to care for a COVID-19 positive or suspected positive patient. If the individual is wearing PPE per healthcare setting guidelines when caring for a COVID-19 positive or suspected positive patient, the individual is not considered to have had an exposure incident. The individual does not need to follow WLC quarantine guidelines. 

ACADEMIC SUPPORT

FACULTY OFFICE HOURS

Faculty will continue to provide office hours using a variety of methods, including face-to-face meetings, video conferencing, phone calls, text messages, and emails. Students are encouraged to reach out to faculty for help with coursework, emotional and spiritual support, and collaboration.

ACADEMIC ADVISING

• All students will continue to make use of academic advising for course selections and changes, for declaring majors and minors, and for planning and succeeding in their academic pathways.
• Every incoming freshman will build a relationship with their academic advisor through COL 101, a First-Year-Experiences course that meets weekly (HyFlex) in the fall.
• Visits and appointments with faculty advisors are conducted through a variety of technology-enhanced means.
• Most forms (e.g., Add, Drop, and Withdrawal) are available on myWLC and can be circulated through WLC email upon request.

ADVISING TIPS

• Monitor your progress and review information on myWLC (login) > Students > Advising.
• Regularly check your WLC email for messages from your advisor and the WLC Registrar.
• Make arrangements with your advisor to have regular and timely meetings (at least twice each semester), and don't hesitate to contact your advisor with any questions related to your academic progress.

TIPS FOR ACADEMIC SUCCESS IN HYFLEX LEARNING

• All students should have an electronic device to use for each class (laptop/tablet/smartphone).
• Students should set up a Zoom account using their official WLC student email.
• Attend class face-to-face, whenever possible. Livestream is the next best option.
• A student who does not feel well or has symptoms of COVID-19 should not attend class in person. Follow the directions provided by Health Services.
• Check WLC email twice a day minimum for college communication. This is still the official form of communication for the WLC campus.
• Identify a quiet, distraction-free place for study and video conferences.
• Set a schedule and stick to it. Estimate how much time will be needed each day to meet deadlines and keep up with reading/study assignments.
• Plan to spend a couple of hours in addition to each lecture session studying the material.
• Be accountable and set weekly goals. Actively participate in all online learning forums.
• Use time management resources; utilize a planner to keep track of due dates.
• WLC faculty are committed to being accessible. Meet with professors as needed.
• Tutoring services are available in person (following health and safety guidelines).
• WALI will meet in the Campus Center (following health and safety guidelines).
• Keep in touch with academic advisors and coaches, as requested.
• Try using Skype or Zoom to set up online study groups and invite others from class.

MARVIN M. SCHWAN LIBRARY

MOVING ABOUT IN THE LIBRARY 

• Follow all posted signage regarding identified traffic patterns.
• Allow for physical distancing when entering and exiting classrooms.
• Follow all signage on the lower level, as there is one-way traffic around the floor.
• Stay to the right when going up or down the stairs to maintain physical distancing.
• Sanitize hands upon entry and before leaving, and after contact with Library staff members at the circulation desk.

EATING AND DRINKING

• Students must refrain from eating in the Library.
• Masks may be removed briefly to consume a covered beverage.

FURNITURE

• Do not move furniture in the Library or Library classrooms as they have been appropriately distanced.
• Tables have been labeled with the maximum capacity allowed. If a larger group wants to study together, classrooms will be open and available for use.

BOOKS

• Please do not reshelve materials used when browsing in the Library. Put them on the cart near the stairs (upper level), or bring them to the circulation desk to be put away. 
• All used items will be set aside and unavailable for 72 hours.

CIRCULATION DESK AND STAFF

• Service counters will be wiped down, and staff will sanitize between each patron to promote the health and safety of patrons and Library employees.

COMPUTERS FOR STUDENT USE

• Shared computers will be available to access programs such as ChemDraw, Maple, SPSS, and more.
• Disinfectant wipes are available near the Library circulation desk so students may wipe down computer keyboards before and after use.

FALL SPORTS

• On July 27, the Northern Athletics Collegiate Conference (NACC) announced the difficult decision to postpone all conference, regular-season competitions, and championship events through December 31, 2020.
• NACC fall sports schedules and championships are moved to the spring semester. This includes football, women's volleyball, men's and women's soccer, men's and women's cross country, men's and women's golf, and women's tennis.
• Both men's and women's basketball will also begin conference play after January 1, 2021.

PRACTICES

• Sports practice activities began on Sunday, September 6.
• Practices follow NCAA-mandated guidelines with the intent to engage in outside competition.
• The NACC is building conference schedules and tournaments for all sports this spring.
• Student-athletes need to be aware of and accountable for WARRIORSTOGETHER.  

CHAPEL SERVICES

Chapel services will be held in the Recreation Complex (REX) when classes are in session.

• 10 a.m. on Mondays, Wednesdays, and Fridays
• 11 a.m. on Tuesdays and Thursdays

SUNDAY WORSHIP 

There will be two worship opportunities each Sunday: 

• 9:30 and 10:45 a.m. in the Chapel

Students will sign-up to attend. Maximum capacity of 75. 

VESPERS

There will be two Vespers service opportunities each Wednesday: 

• 7:00 and 9:25 p.m. in the Chapel

Students will sign-up to attend. Maximum capacity of 75.

Oftentimes commuters have more interactions with off-campus communities than resident students do. The interconnectivity of roles within personal households, work, and as a member of the WLC community must be carefully considered through the lens of WARRIORSTOGETHER.

The WLC community is relying on the wise choices every community member makes in regard to personal health and safety. Monitoring for the development of symptoms is vital. 

• If public transportation is used, CDC guidance on preventative strategies should be consulted.
• WLC-owned/leased student residences are closed to all guests outside the WLC residential community, including WLC commuters.
• Additional meeting and study spaces have been identified in the following places: Treffert Commons (located in Generac Hall), Center for Arts and Performance (Atrium area), Recreation Complex (REX), Campus Center, and Warrior Underground.
• Virtual student events will be available that will offer student involvement opportunities during evening hours.
• Commuters are able to reserve their commuter locker online. 
• Go cashless on campus by adding refundable Warrior Dollars to the Warrior OneCard (student ID) at the Automatic Deposit Machine in the Campus Center or in the Business Office. 
• Store a beach towel, extra blanket, and/or collapsible lawn chair (chair-in-a-bag) in personal vehicles for events and meetings to be held in a variety of spaces and environments. 
• Keep an extra face covering/mask and hand sanitizer available in vehicle/backpack/locker.

The faculty and staff, along with Sodexo and Trinity Home Group (THG) - the college's food service and facilities management partners - have been making modifications to the WLC campus to reduce the risk of COVID-19 spread. You will notice some physical changes to the campus environment and the implementation of new safety protocols. 

MODIFICATIONS TO SHARED SPACES

• Common/shared spaces - like classrooms, student gathering spaces, and meeting rooms - have been configured to support physical distancing. Modifications include reducing the capacities and repositioning and/or removing tables, chairs, furniture, and other fixtures.
• Clear, acrylic dividers have been installed in areas where it is difficult to maintain a 6-foot distance (e.g., Warrior Dining, cashier stations).
• Even with these dividers, individuals are required to wear face coverings/masks unless they are actively eating or drinking.
• Stanchions, signage, and other visual cues will be utilized to help students to keep a 6-foot distance while standing in line at places like Warrior Dining and the Warrior Underground (WU).
• Students will abide by the precautionary strategies identified for shared spaces, including but not limited to Warrior Dining, Student Fitness Center, Sports Performance Center, Time of Grace Center, Warrior Underground (WU), residence hall common spaces (lounges, kitchens, and laundry rooms).
• Some building hours may be changed. Please look for signage on each building.

CLEANING AND SANITIZING

• Water bottle filling stations are available.
• Hand sanitizing stations are positioned throughout campus.
• Most public restrooms are now equipped with automatically dispensing paper towels.
• All communal spaces will be cleaned and sanitized frequently.
• Students will be expected to clean their residences and their belongings regularly.

MOVING ABOUT ON CAMPUS

• Limit elevator usage whenever possible, and follow capacity guidelines posted in each elevator.
• Directional signage has been posted identifying traffic flow to reduce congestion in hallways, entrances and exits to buildings, and certain areas on campus.
• Access to some buildings may be affected.

CHORAL MUSIC PLAN

Large group singing is associated with unique safety concerns. The WLC music department desires to give choral students a complete ensemble experience rooted in the college's tradition of excellence.

An adapted approach to choral ensembles will be implemented for the fall Private auditions and regularly scheduled rehearsals and performances for all choral ensembles are on hiatus until the spring semester. 

An alternative choral experience has been created for music majors/minors and those intending to pursue a music major/minor. The topics course is also open to interested non-majors. All WLC students with choral interest will remain a part of our “choral community” as we prepare for a new season beginning in 2021. Music majors/minors (declared or undeclared) who planned to be in a choir should enroll in Special Topics (MUS 091). This 1-credit choral topics course will be applied toward the ensemble requirements of the music major/minor.

BAND AND INSTRUMENTAL ENSEMBLE

Wind and percussion players will meet in the sectionals of their respective groups with the intention of uniting these subgroups parts together to put on virtual concerts during the fall semester. 

More details will be coming soon to those students signed up for Concert Band, Jazz Band, Flute Choir, Clarinet Choir, Saxophone Ensemble, Brass Ensemble, and Percussion Ensemble.

VISUAL ARTS

Faculty members are embracing technology and using tools to connect with students directly. WLC Fine Arts students will learn and be adaptive, sharing their passion for the Fine Arts with old, new, and ever-changing processes.

This fall, students will have a Fine Arts college experience developed for them, including outside in nature, and through connections with professional artists by virtual means. 

THEATRE 

The Theatre Department is planning an outdoor, physically distanced production in September of a Shakespeare play presented in a manner similar to Shakespearean conditions.

Later in the semester, a production will be recorded and streamed. 

Courses continue as planned, including “performance” classes.

GUEST ARTISTS

All Guest Artist Series and Piano Celebration Series events scheduled for the 2020-2021 season will take place during the 2021 calendar year.

Physical distancing measures have been identified and will be posted in all dining and serving areas. Capacity in the serving and dining areas will be monitored. Clear, acrylic dividers have been installed in the cafe serving areas, on dining tables, etc.

For more seating options, students are encouraged to use the Warrior Underground (WU), go outside when weather permits, or take meals back to their residences.  

• All high-touch areas throughout the retail space, dining, and seating areas will be disinfected regularly throughout the day.
• Traffic flow will be directed in all food service areas.
• Serving stations and menus will be designed to provide quick-service options, allowing guests to get in and out of the area as efficiently as possible.  
• Many self-serve items will become “grab and go.” 
• Disposable paper goods will be used to enhance accessibility, health, and safety.
• Some “Simply to Go” items will be offered in Treffert Commons (lower level of Generac Hall) during peak lunch hours. 

For WLC students who are quarantined or isolated on campus or are experiencing flu-like symptoms and are unable to obtain their meals in-person, Warrior Dining has meal order forms (fillable PDFs). Instructions are included on each form.

QUARANTINE MEAL ORDER FORM

FLU-FIGHTER KIT ORDER FORM

TRAINING AND EDUCATION

• All staff members within residential communities have been trained on how to handle a suspected case of COVID-19.
• Residential staff have access to contactless thermometers and will promote daily self-health checks.
• Health, wellness, and infection prevention education materials are posted throughout residence facilities and around campus.  

ISOLATION HOUSING

• Resident students will be required to isolate off-campus if their permanent residence is within three (3) hours from WLC.
• Health Services and Residence Life will work to provide necessary housing accommodations for students who are unable to isolate at their permanent residence.
• Students who develops symptoms while in quarantine should call WLC Health Services (414.443.8630) or email (HealthServices@wlc.edu) to receive guidance on next steps. 
• If the Health Services office is closed, resident students who become symptomatic are to contact their respective Resident Assistant (RA). 
• There is a process for food delivery to resident students in isolation, as well as to assist them with some personal needs.   

PERSONAL PROTECTIVE MEASURES

• Face coverings/masks are required while indoors or in enclosed spaces, even if able to physically distance.
• A residence is the student's personal unit (bedroom and bathroom in Stimac and Fischer Halls; apartments in Aspire; campus-owned apartments or houses). 
• Suitemates are the individuals with whom a bathroom is shared; applies to Fischer and Stimac Halls only.

CLEANING AND DISINFECTING

• Cleaning and sanitation of high-touch surfaces in communal areas will continue. 
• Students are encouraged to adopt frequent and thorough cleaning practices within their residences.
• Students should regularly launder their face coverings/masks, clothing, towels, and bedding.
• Students are expected to engage in proper hand hygiene and respiratory etiquette.

PHYSICAL DISTANCING AND CAPACITIES IN SHARED SPACES

• Capacities have been determined, and seating has been configured to support physical distancing.  

RESIDENCE HALL VISITORS AND ACCESS 

• Only WLC resident students will be allowed as guests within our student residences.
• A resident student can host up to two (2) guests per residence during visitation hours.
• No overnight guests will be allowed.
• Commuters are not allowed in student residences. Suggested meeting spaces include the Campus Center, Warrior Underground (WU), Library, etc.

PRACTICE AND STUDY ROOMS

• Practice and Study Rooms in Stimac and Fischer Halls can be reserved through the Office of Events and Conferences during open hours of the residence hall. 
• The classrooms in Stimac and Fischer Halls will close at 5 p.m. to all students who are not residents of that respective hall.
• Groups/clubs with members who live in a different on-campus residences or are commuter students are asked to find alternate meeting locations.   

CAMPUS HOUSING DURING THANKSGIVING BREAK

• Room and Board expenses are covered until Thanksgiving break, which begins at 3:30 p.m. on Wednesday, November 25. 
• Students should watch for more communication from Residence Life about this topic.

PLAN AHEAD FOR STUDENT INVOLVEMENT 

• Bring a beach towel, extra blanket, and/or collapsible lawn chair (chair-in-a-bag) to store in residences or vehicles for events and meetings to be held in a variety of spaces and environments.
• Registration may be required for all student involvement opportunities because of space limitations. Stay organized so registrations can be made in advance. When commitments are made, make it a priority to attend.
• Stay up-to-date on the Student Involvement Calendar to make a back-up plan for another activity if capacity limits are reached
• Be prepared with COVID-19 personal safety items: face covering/mask and hand sanitizer.

COMMUNICATION

• Student involvement opportunities will be happening in a variety of formats. 
• Check WLC student email accounts daily for updated information on student involvement opportunities and registration information.
• Follow WLC student accounts on social media.
• Monitors in campus buildings will display involvement opportunities, reminders, and where to find information.

STUDENT EVENT INFORMATION

VIRTUAL EVENTS

• Information about attending virtual events will be sent through email, as well as posted on Instagram (WLC_WEB) and on myWLC in the Student Announcements section. 
• Guest speakers and artists facilitating and participating in any virtual student involvement opportunity must be approved. The approval process begins by filling out the space reservation form. 
• Etiquette for attending and participating in virtual events will be provided. 

ON-CAMPUS EVENTS

Invited guests to campus who are assisting in facilitating any student involvement opportunity must be approved and follow WLC Health and Safety Guidelines. The approval process begins by filling out the space reservation form. 

• Room capacities have been adjusted and must be followed. 
• Furniture may not be moved.
• Event times and dates may be adjusted to accommodate multiple sessions to allow for maximum student participation.
• Student leaders must be prepared to present health and safety accommodations that will be made for their student- or organization-led event.
• Planning assistance will be provided by WLC Student Programming, upon request
• Participation in on-campus events hosted at WLC is limited to the WLC community until further notice.

OFF-CAMPUS EVENTS

• Transportation to events will support physical distancing and travel requirements.
• Participation in off-campus events hosted by WLC is limited to current members of the WLC community until further notice
• All off-campus, student-led programs must be approved in advance by contacting student.programming@wlc.edu.
• Planning assistance will be provided by student.programming@wlc.edu upon request
• Off-campus organizations partnering with WLC for student events will have qualified health and safety plans in place.
• Participating in off-campus events may require additional safety precautions, as required by the specific outside organizations.

INTRAMURALS AND RECREATION PROGRAMS

The Intramural and Recreation Programs are expanding offerings to include more events/sports, league play, and one-day tournaments. Watch for email communication that will share more information and registration links for individuals and teams shortly after the academic year begins. 

EXPECTATIONS

Out of love for God and love for others, every member of the campus community is expected to be responsible and accountable for their words and actions and to adhere to the COVID-19 protocols, rules, directions, and expectations. 

NON-COMPLIANCE

Failure to comply with COVID-19 protocols, rules, directions, and expectations constitutes a violation of WLC's Code of Conduct and is subject to the Student Conduct System and Sanctioning as articulated in the 2020-2021 WLC Student Handbook. Compliance issues/concerns will be addressed through the proper channel/department (e.g. Academics, Conduct Board, Office of Student Life).

OFF-CAMPUS TRAVEL

Students are encouraged to limit travel to places off-campus, including travel home. Remaining on campus helps protect the student, the WLC campus community, and the greater community. If a student travels off-campus, WARRIORSTOGETHER remains critically important - Mask On, Spread Out, Clean Up, and Check In. 

REPORTING CONCERNS

Report via email any COVID-19 concern or situation that could endanger a fellow Warrior, the WLC family, or the greater community. The reporting student's identity will be kept confidential.

FACE COVERINGS/MASKS

All students, faculty, staff, and visitors need to wear a face covering/mask indoors or in an enclosed space, even if able to maintain physical distance.

• NOTE: Regarding campus worship opportunities, pastors or other individuals delivering chapel in the REX (for example) may/may not wear a face covering when they are able to physically distance a minimum of 15 feet or more from others.

Students are expected to bring a personal supply of cloth face coverings to campus.

All students will receive one cloth mask upon their arrival to campus.

Additional face coverings/masks may be available for those who have difficulty accessing them.

Face coverings/masks that are acceptable (must cover both the nose and mouth) include:

• Properly fitted, tightly woven, and tightly worn cloth face covering (including a buff/gaiter or bandana).
• Disposable mask.
• Face shield in conjunction with a cloth face covering, buff/gaiter, or disposable mask, unless unable due to a medical exemption.
• N95 or KN95 masks are reserved for healthcare providers and are to be used only when medically necessary.

Any face covering with a one-way valve or mesh or use of a face shield only are not allowed.

Masks/face coverings are not required/optional in these situations:

• In a private residence when guests are not present.
• Outside and able to maintain physical distance.
• Indoors or in an enclosed space and no one else is present.

It is acceptable to remove your face covering/mask in the following situations:

• When actively eating or drinking in designated spaces.
• When physical limitations or medical reasons preclude the safe wearing of a face covering/mask. Students who are unable to wear a face covering/mask due to a medical or mental health reason may request accommodations through the Office of Student Support Services at 414.443.8797.
• When communicating with someone who is deaf or hard of hearing.
• When confirming identity.

PHYSICAL DISTANCING

• COVID-19 spreads through respiratory droplets. Maintain a minimum distance of 6 feet in all directions whenever possible - both indoors and outside.
• Capacity limits have been determined, and seating has been configured to support physical distancing in shared spaces.

PERSONAL HYGIENE/CLEANING AND DISINFECTING

• Wash your hands regularly with soap and water for a minimum of 20 seconds or use alcohol-based hand sanitizer. Hand sanitizer can be found in building entryways, and disinfecting wipes and/or disinfecting spray bottles are available in the classrooms.
• Cover coughs and sneezes with elbow or tissue. Then wash hands immediately.
• Regularly clean and sanitize residences and personal belongings.

SELF-MONITORING: Conduct daily self-health checks, which includes monitoring temperature and COVID-19 symptom development. To help monitor and track symptoms, consider downloading a COVID-19 self-screener app such as #CampusClear. The CDC symptom checker also offers a free COVID-19 screening tool.

• If symptoms develop, do not attend class, work, or participate in any group activities. Call Health Services (414.443.8630) or send an email to report symptoms and receive guidance on next steps.
• If Health Services is closed, resident students who become symptomatic should contact their respective Resident Assistant (RA).

Wisconsin Lutheran College will publish weekly COVID-19 cases and testing results by 5:00 p.m. each Friday.

What should I do if I'm not feeling well?

It is critical to conduct daily self-health checks to monitor for COVID-19 symptoms: fever, chills, cough, shortness of breath/difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea.

It is possible that you have been exposed and are experiencing one or more of the above symptoms of COVID-19. If you are off-campus at the time you become sick, do not return to campus. Stay where you are and seek medical evaluation by calling your health care provider or your local health department.

If you are a student and become sick while at your permanent residence, stay home and seek medical advice by contacting your health care provider or your local health department. 

If you are in campus housing, stay in your room and seek medical advice by calling WLC Health Services at 414.443.8630. Do not go to class, work, or other public spaces until you receive advice regarding testing and isolation.

If you are a WLC employee, stay home. Notify your supervisor and seek medical advice by calling your health care provider or your local health department. Do not go to class or your office until you receive advice regarding testing and isolation.

If at any time you are experiencing severe symptoms such as trouble breathing, persistent pain or pressure in the chest, confusion, bluish lips or face, or any other emergency call 911.

SARS-CoV-2 / COVID-19 Dashboard 

To provide transparency around the number of COVID-19 cases that affect the WLC campus, the College has launched a COVID-19 dashboard.  Data reflects the number of confirmed positive COVID-19 cases reported by students, faculty, and staff. Cases have been reported to WLC Health Services and/or Human Resources as well as local health departments.

SEPTEMBER 19-25, 2020

• Total # of Student Tests Administered: 20
  
• # OF POSITIVE RESULTS (STUDENTS ONLY): 5 (with 1 test pending)
  
• Total # of Faculty & Staff Tests Administered: 4
• # OF POSITIVE RESULTS (FACULTY & STAFF ONLY): 1
• Total # of Tests Administered: 24
• # OF POSITIVE RESULTS: 6 (with 1 test pending)

SEPTEMBER 12-18, 2020

• Total # of Student Tests Administered: 8
• # OF POSITIVE RESULTS (STUDENTS ONLY): 1
• Total # of Faculty & Staff Tests Administered: 2
• # OF POSITIVE RESULTS (FACULTY & STAFF ONLY): 2
• Total # of Tests Administered: 10
• # OF POSITIVE RESULTS: 3

SEPTEMBER 5-11, 2020

• Total # of Student Tests Administered: 6
• # OF POSITIVE RESULTS (STUDENTS ONLY): 1
• Total # of Faculty & Staff Tests Administered: 0
• # OF POSITIVE RESULTS (FACULTY & STAFF ONLY): 0
• Total # of Tests Administered: 6
• # OF POSITIVE RESULTS: 1

AUGUST 28-SEPTEMBER 4, 2020

• Total # of Student Tests Administered: 10
• # OF POSITIVE RESULTS (STUDENTS ONLY): 2
• Total # of Faculty & Staff Tests Administered: 1
• # OF POSITIVE RESULTS (FACULTY & STAFF ONLY):  0
• Total # of Tests Administered: 11
• # OF POSITIVE RESULTS: 2

NOTES:

1. Data represent all reported results that WLC is aware of at the time of the posting.
2. Any tests administered after the weekly results are posted will be included in the following week's totals.

TESTING

• Testing will be administered through Health Services for those who develop symptoms or are determined to be a close contact. The sample will be obtained and sent to the college's lab partner, Wisconsin Diagnostic Laboratories (WDL).
• Testing will be billed to the student's insurance. If/when a situation related to testing and associated costs arises, the student should work directly with Health Services (414.443.8549) to resolve the matter.
• Fees for tests administered off-campus will be the responsibility of the student. 
• Results of testing completed off-campus must be communicated to WLC Health Services.

CONTACT TRACING

• WLC and the Wauwatosa Health Department will collaborate in regard to contact tracing. 
• NOTE: All information is confidential. The student's identity will not be shared.

TRACKING

Health Services will coordinate the sharing of information (data) necessary for the safety of the WLC community.

QUARANTINE

Students will be required to quarantine if:

• COVID-19 symptoms are identified through self-monitoring.
• COVID-19 symptoms are identified and/or confirmed by Health Services or another medical professional.
• A COVID-19 test sample is obtained, and results are pending.
• They have been identified as having been in close contact with a person who has been diagnosed with or tested positive for COVID-19. Per local public health, the close contact will be tested 3-5 days after contact with an identified case.

Students in quarantine will be given specific directives from Health Services regarding communication and behavior expectations as well as how to access additional support services (academic, spiritual, and counseling support).

WLC Health Services will collaborate with Residence Life about quarantine housing needs for students who reside on campus (e.g., staying in their residence or moving to temporary housing). Each student's situation will be reviewed on a case-by-case basis. Students may also choose to temporarily move to their permanent residence for the duration of their quarantine.

Commuter students will receive the same care and support as resident students but will quarantine at their permanent residence.

Quarantine length will be determined by local health department guidelines.

ISOLATION

Students will be required to isolate if:

• COVID-19 symptoms are identified and/or confirmed by Health Services or another medical professional.
• A COVID-19 test has been obtained, and results are pending.
• A person has been diagnosed with or tested positive for COVID-19.

Health Services and Residence Life will work to provide necessary housing accommodations for students who are unable to isolate at their permanent residence. Each student's situation will be reviewed as it relates to staying in the student's assigned residence on campus, or if a move to a temporary housing option is needed.

Students in isolation will be given specific directions from Health Services regarding communication and behavior expectations, as well as how to access additional support services (academic, spiritual, and counseling support).

Isolation length will be determined by the local health department. Students must strictly adhere to isolation protocol and comply with all directives from health authorities.

RELEASE AND RETURN

FROM QUARANTINE:

• A student who has been identified as a close contact and is in quarantine will be able to return to the WLC community when criteria have been met.
• Students are released from quarantine with the approval of Health Services and in collaboration with the local health department.

FROM ISOLATION:

• A student who has been diagnosed with or tested positive for COVID-19 and is in isolation will be able to return to the WLC community after criteria have been met.
• Students are released from isolation with the approval of Health Services and in collaboration with the local health department.

INTERNATIONAL TRAVEL

Anyone who has traveled or will be traveling internationally is expected to quarantine for 14 days upon their arrival/return to the U.S., according to CDC guidance. Students, faculty, and staff who have traveled internationally within 14 days of arriving on campus are asked to stay at their permanent U.S. address until the 14-day period is completed. Students residing on campus who do not have a permanent U.S. address are to contact the Office of Health Services before arriving so arrangements can be made.

DEFINITIONS

• Close contact is defined as any individual who was within 6 feet of an infected person for at least 15 minutes starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to positive specimen collection) until the time the patient is isolated.
• Quarantine separates and restricts the movement of people who were exposed to a contagious disease to see if they become sick. These people may have been exposed to a disease and do not know it, or they may have the disease but do not show symptoms.
• Isolation separates sick people with a contagious disease from people who are not sick.

Students with non-urgent concerns should make an appointment for medical or counseling services. Email Health Services or call 414.443.8630. In a medical or mental health emergency, dial 911.

MEDICAL SERVICES

• Students can utilize Health Services for a variety of medical needs.
• Appointments can be made by calling 414.443.8630 or emailing Health Services.
• Before the appointment, students will complete a triage form to assess for COVID-19 symptoms.
• Designated spaces have been identified to separate students who may have symptoms of COVID-19 from other students.

MENTAL HEALTH SERVICES

• Christian Family Solutions (CFS) will continue to provide counseling services.
• Appointments are available on-campus, in a local clinic, or via secure video connection.
• To make an appointment, email Health Services or text “WLChelp” to 484848. 
• Students can access a 24/7 crisis line: 1.800.438.1772, option 1.

VULNERABLE POPULATIONS

• Students with chronic health conditions are to provide any recommendations from their health care provider to Health Services, so appropriate risk mitigation strategies can be identified, and accommodations/modifications can be determined.
• With the HyFlex teaching model, students have the option to attend class in-person or through virtual instruction.

The federal government's response to the COVID-19 pandemic related to funding for colleges and college students is called the Coronavirus Aid, Relief and Economic Security (CARES) Act, and within it is the Higher Education Emergency Relief Fund.

Wisconsin Lutheran College applied for the emergency grant and has received limited funds to disburse to eligible students to help cover expenses related to the disruption of campus operations due to COVID-19.

Please review the CARES Act Application for Additional Funding webpage for additional details.

As recipients of HEERF funds of the CARES Act, Wisconsin Lutheran College is required to post the following information:

Wisconsin Lutheran College signed and returned to the Department the Certification and Agreement on April 13, 2020, and has used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

As of June 18, 2020, Wisconsin Lutheran College has received and disbursed to students $468,825 from the Department pursuant to the institution's Certification and Agreement [for] Emergency Financial Aid Grants to Student, which is over one half of the total amount allocated for Section 18004(a)(1) of the CARES Act.

Approximately 850 students at Wisconsin Lutheran College were estimated to be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 (as evidenced by filing the Free Application for Federal Student Aid (FAFSA)) and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

As of June 18, 2020, 690 students have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

Wisconsin Lutheran College disbursed financial Emergency Financial Aid Grants to students, up to $1,500, based on the Total Family Contribution (TFC) calculated by the filing of the Free Application for Federal Student Aid (FAFSA). Priority was given to students with a zero TFC, and phased out with increasing TFC. Additional funds of up to $500 were provided to students remaining on campus without access to a meal plan and for displaced work-study students. $437,525 was awarded to 683 students with this method. The College also has some funds held for students (both those who have received funds and for those who did not) with need who may apply at the following link: CARES Act Application for Additional Funding.

Letter to students who received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act:

May 8, 2020

Dear Student,

We hope this letter finds you well despite this challenging time. You may have heard about the federal government's response to the COVID-19 pandemic related to funding for colleges and college students. It's called the Coronavirus Aid, Relief and Economic Security (CARES) Act, and within it is the Higher Education Emergency Relief Fund. Wisconsin Lutheran College applied for the emergency grant and has received limited funds to disburse to eligible students to help cover expenses related to the disruption of campus operations due to coronavirus.

Through funding by the CARES Act Higher Education Emergency Relief Fund, Wisconsin Lutheran College is providing this check to you. The funds are to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under your cost of attendance, such as food, housing, course materials, technology, health care, and child care). Please note, at this time the taxability of these funds is unknown.

We know everyone has been impacted by this health crisis, and the financial hardship on students and their families may be overwhelming. We are committed to doing everything we can to help you continue your education so you can fulfill your career aspirations and become a strong Christian servant leader

If you do not have added expenses related to the disruption of campus operations due to coronavirus, please void the check and return it to:

Wisconsin Lutheran College Business Office
8800 W. Bluemound Road
Milwaukee, WI 53226

Please visit www.wlc.edu/coronavirus/ for additional information. If you have questions about this emergency grant, please contact Diane Hoehnke at diane.hoehnke@wlc.edu.

Sincerely,
Diane Hoehnke
Assistant Vice President, Finance