Overview of Student Conduct System

Philosophy and Purpose of the Student Conduct System

In an effort to meet the educational goals and objectives of social life at Wisconsin Lutheran, it is necessary to formulate procedures and regulations to provide an orderly environment. Therefore, policies have been designed to ensure equal opportunities for students to mature and develop academically, emotionally, socially, and, most importantly, spiritually.

Your life is an expression of your beliefs and values. As a Christian college, Wisconsin Lutheran exists to help shape beliefs and values in harmony with God's will.

The purpose of the Student Conduct System is to help students better understand and assume not only responsibility to the college community, but more importantly, responsibility to their Savior. With the guidance of the college staff, students will have greater opportunity to experience loving Christian discipline.

The philosophy behind the College Student Conduct System does not imply a lack of institutional interest or responsibility, but focuses on peer involvement, which should lead to an improved growth experience for students.

Due Process

Students involved in a disciplinary case are afforded procedural due process rights. Procedural due process pertains to the operational requirements for a fair hearing. The basic points of procedural due process are:

  1. At least three class days prior to the hearing, the student is entitled to the following:

    1. written notification of the time and place of the hearing;

    2. a written statement of the charges;

    3. notification of the name of the person directly responsible for having reported the alleged violation of the student conduct system;

    4. a statement of the Student Conduct System guidelines.

  2. Descriptions of the alleged violations, the decision rendered, and the person(s) involved in the hearing will be confidential.

  3. A hearing will be held in which both sides can be heard. At the hearing, the defendant is entitled to:

    1. appear in person to present a defense and call witnesses. The defendant's failure to appear at the hearing should not be interpreted as an indication of guilt;

    2. ask questions of the board and any witnesses;

    3. receive an expeditious hearing of the case;

    4. ask that one of the Student Conduct Review Board members serve as an advisor to help them understand the procedures of the hearing.

  4. The student shall be entitled to an immediate explanation of the recommendations of the verdict (not sanction) forwarded to the Dean of Students by the Conduct Review Board or administrative hearing officer. Written notification of the decision will be provided to the student as soon as possible following the hearing.

  5. A record of the alleged violation, accompanying documents, and recommended action will be maintained in the Student Affairs office for the period of time the student is enrolled at Wisconsin Lutheran.

Procedures Following a Conduct Review Board Or Administrative Hearing

The report of the hearing will be prepared as soon as possible following the hearing. The conduct system advisor will process the report and forward a copy to the Dean of Students for review and approval.

The defendant will also receive written notification of the decision from the advisor.

The recording of the hearing will be retained in the office of the advisor for a period of two weeks for use in appellate proceedings. At their own expense, defendants may reproduce a copy of the tape recording of the hearing.

Automatic Suspension Or Expulsion

The following violations may result in an automatic referral to the Dean of Students for removal from the campus and other disciplinary action:

  1. verbal or physical abuse;

  2. tampering with fire safety equipment;

  3. tampering with locks, keys, or security;

  4. possession and/or use of firecrackers, explosives, or weapons;

  5. possession and/or use of alcohol and/or drugs;

  6. illicit sexual activity.

Appeal of Disciplinary Action

Both the complainant and defendant have the right to appeal a decision rendered by the Conduct Review Board. Appeals must be submitted in writing to the Student Affairs office. A request for an appeal must be submitted within three class days following notification of a decision. In the event of an appeal, the initial decision shall be stayed until an appellate board ruling is rendered.

Rationale for Appeal

An appeal request must include the specific ground on which the appeal is based. The decision of the Conduct Review Board may only be appealed if there is:

  1. an error in due process which impaired either party; or

  2. significant evidence of a substantial nature.

Appeal Hearing Procedures

The Dean of Students will review any requested appeal within five class days. The Dean will consider the original complaint, the decision of the initial hearing board, the written appeal, and (if needed) the recording of the original hearing. The Dean of Students will send a letter to the student involved, informing him/her of the decision. A copy of this letter will be placed in the Student Conduct System file. If the Dean of Students decides to grant the appeal, the operational procedures guideline outlined above will be utilized in scheduling the appeal hearing.

Decision on Appeals

Based on evidence presented in a student's appeal, one of the following actions will occur:

  1. uphold the original decision and disciplinary sanction; or

  2. uphold the original decision but modify the disciplinary sanction; or

  3. reverse the original decision and disciplinary sanction.

Grievance Procedure

Should a student feel that campus policy or the application of campus policy to him/her is unjust, the student should first seek to resolve the issue with the person(s) involved. If the issue is not satisfactorily resolved, the situation should be presented to the Dean of Students. If further review is necessary, the student may appeal to the Student Affairs Committee, which, after a hearing, may recommend that the dean reconsider or reverse his decision. The final court of appeal is a judiciary panel appointed annually by the college President and consisting of the President, a faculty member, a student, and a member of the Board of Regents. Their decision is final and binding.